How to communicate effectively at work (and why it matters)

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Good communication does not mean saying “please” and “thank you.” Good communication means getting your point across with as little effort as possible. In truth, it means showing empathy while maintaining control. You have to be clear and concise while also being sensitive to your receiver’s feelings.

 

If you have an important message to deliver, your first job is to make sure your message is received. This means you have to think about how your words are interpreted by your reader. You have to craft your communication style to appeal to your reader’s needs and desires. After you have delivered your core message, if necessary, you then have to reinforce that message with supportive examples, graphics, and other compelling tactics.

If you want your message to be understood, you have to deliver it in a way that makes sense to the people you are trying to communicate with. In other words, you have to explain it as if you are speaking to a 5th grader.

Here are five steps that can help you be more effective in all communications:

  1. Prepare for the conversation;
  2. Listen actively;
  3. Speak clearly;
  4. Be confident yet humble;
  5. Be clear about expectations. These tips will not only make others like you better, but they will also help you achieve whatever goals you have for the conversation.

1. How to communicate effectively at work

In business, it’s important to get your point across as succinctly as possible. If you are writing an ad or sales pitch, it should be as short and sweet as possible. If it’s not, your reader will quickly lose interest.

 

Be clear about expectations.

It's easy to get lost in the weeds when you are talking with someone who doesn't have a good working knowledge of your organization. If you don't make it clear exactly what you want from them, they will most likely take it upon themselves to "guess" at what you want.

Guessing what you want can lead to all sorts of problems like wasted time and poor performance.

 

Listen actively.

As a general rule, the more you listen the more you will learn. It's not just about understanding the points another person is making; it's also about understanding how that person is making those points. To do this, you have to listen actively.

What listening actively means is that you should not only pay attention to the words that are being spoken but also to the intonation, tempo, volume, frequency of speech, and other non-verbal clues that can give you additional insight into the message of the speaker is trying to communicate.

 

Speak clearly.

This is especially important in business negotiations, but it is equally important in personal relationships. You cannot allow yourself to speak in riddles and expect to get what you want. If you want someone to do something for you, it is your responsibility to speak clearly about what you want.

 

Get To The Point.

You can be as detailed as you want about something, but if your listener doesn't "get it," none of it will mean anything. If you are speaking to a small child, don't explain everything about a complicated concept in minute detail. Instead, break it down into simple, easy-to-understand pieces. In other words, "paint a picture" for your listener. If he doesn't "get it" after that, at least you know that it will be difficult for him to understand the concept, which then allows you to go back and explain it in different ways.

 

Sales Negotiation-7-min

2. Communication is the cornerstone of any relationship

And, if one or both parties are not clear and precise in their communications, a relationship will suffer.

 

If you are in a business relationship, being clear and precise also helps you make a profit. If you are in a personal relationship, being clear and precise helps keep the peace. Not being clear and precise can cause disharmony in a relationship and break up marriages and families.

 

In today’s society, effective communication is essential for anyone who wishes to get by and even prosper. And, whether you are talking with someone in person, on the phone, or even via email, there are certain things you must consider. These are the hallmarks of good communication.

 

Be Confident Yet Humble

If you are in a leadership position, this is especially important. You have to be confident enough to clearly express what you need or want, but humble enough to listen and not try to interrupt the other person’s train of thought.

 

Be Clear About Expectations

This is one of the most important tenets of good communication. If you are not clear about what you expect, you will most likely not get what you want. How can you be clear about your expectations if the other person is unclear about his/her expectations?

 

Be Direct.

It’s no good beating around the bush when it comes to communicating goals and expectations. This only leads to confusion, which leads to

 

3. Effective communication will greatly improve your relationships and lead to greater success

Effective communication is also important because of how it improves your relationships. Clear and concise lines of communication are what lead to greater success. When you are able to communicate with others, this will lead to better relationships. Once you have good relationships, this will only lead to greater success.

 

These tips will not only make others like you better, but they will also help you achieve whatever goals you have for the conversation.

 

Making goals and working toward them is very important in life. You need clear and concise communication to do this because it allows every part of your life to work together and contribute to each other. If everyone communicates well, there will be no miscommunication, which would lead to less stress and more success.

 

Effective communication can make you more confident in your daily interactions, it will also increase the positive outcome of these situations. When people like you, they are more likely to want to help you or reward your efforts. We all want to be liked and it is important that we express ourselves well.

 

You can find common ground if both people are clear about what they are talking about. Communication is a very important tool in any relationship- without it, there isn't one!

 

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